Nordic Open Access Forum

Meeting time: Friday, October 23, 2020

Meeting on Zoom

Participants: Dorte Andersen, Joanna Ball, Karin Byström, Mette Detlevsen, Jan Erik Frantsvåg, Karen Hytteballe Ibanez, Jyrki Ilva, Nina Karlstrøm, Riitta Koikkalainen, Petra Lachouani, Camilla Lindelöw, Jessica Lindholm, Dom Mitchell, Pekka Olsbo, Sara Parmhed, Janne Pölönen, Niels Stern, Michael Svendsen, Sami Syrjämäki, Johanna Säll, Jesper Boserup Thestrup, Timo Vilén, Katarina Wiberg

Meeting agenda

115 minWelcome and introductions
260 minCountry updates

A brief overview of the OA situation, current plans and advocacy efforts in each of the Nordic countries (10 min each)

  • Denmark / Joanna Ball, Jesper Boserup Thestrup, Karen Hytteballe Ibanez, Niels Stern, Michael Svendsen
  • Finland / Jyrki Ilva, Sami Syrjämäki, Timo Vilén
  • Norway / Nina Karlstrøm, Jan Erik Frantsvåg
  • Sweden / Camilla Lindelöw, Katarina Wiberg, Jessica Lindholm
315 minShort updates on other initiatives

 (5 min each)

430 minFuture plans for NOAF and Nordic co-operation
  • Is there something we could do to revitalize the Nordic co-operation around Open Access? Do we want continue with NOAF - or do something else?
    • There were regular NOAF meetings in 2012-2017, but there have been no meetings in the last couple of years
    • The Nordic licensing consortia have their own network, and there are probably other types of co-operation related to OA as well
    • The Nordic OA mailing list hasn't been used that much in recent years and doesn't probably include all of the relevant people
    • Nordic Perspectives on Open Science was founded to continue the legacy of ScieCom Info, but hasn't been able to attract as many articles (at least so far!)
5(if time allows)Any other business

Meeting Notes

1. Welcome and introductions

Jyrki Ilva opened the meeting. There was a round of introductions.

2. Country updates

Denmark (see the presentation slides)

Finland (see the presentation slides)

Norway (see the presentation slides)


Camilla Lindelöw gave an update on Swedish situation. There is a research bill coming up. The Royal Library is currently responsible for advancing open access for publications, the Swedish Research Council for the research data.

Due to Plan S, funders have become much more active than in the past. Three of the funders are now Coalition S members, and there's a high-level stakeholder group, in which the Royal Library is represented. The funders are updating their OA terms. There is still discussion on a number of issues, including funding for OA publishers, monitoring of immediate OA and the role of transformative agreements in this. There will be a journal checker tool, which will be widely used in the universities.

There is also ongoing work for building a national platform for journals, but no funding system so far. There's also a discussion on what to do with books and book chapters.

The Royal Library itself is going through a re-organization. One of the aims in this is to find out new ways to work with open science issues.

Katarina Wiberg noted that Royal Library is applying for Operas membership. There is also ongoing co-operation with Wikipedia and activity with schools. Jessica Lindholm highlighted a number of grassroots efforts, including a new network for OA people, with a mailing list and monthly meetings. Several universities are now looking at their own OA policies, which should not to be just devised by libraries and signed by vice-chancellors but also aligned with how the researchers themselves see these issues.

3. Updates on other initiatives

DOAJ (see the presentation slides)

Dominic Mitchell gave a brief update on the current activities at DOAJ.

Helsinki Initiative (see the presentation slides)

Janne Pölönen encouraged the participants to sign the initiative and try to get their home organizations to do it as well.

Nordic COPIM workshop

Niels Stern summarized the outcomes of a recent Nordic workshop.

COPIM has been set up to create models for co-operation between libraries and publishers in support of OA. Libraries can pool their money to a common funding model which would support open infrastructures. Rupert Gatti has described this as a "book club". The publishers would provide services (like MARC records for their publications), and there would be more transparency on how the publishers work and how the funds are distributed. However, small scholar-led publishers are often at an disadvantage in working with library consortia, which are used to negotiating with big actors; what could be done to provide better support for small initiatives?

4. Future plans for NOAF and Nordic co-operation

Jyrki Ilva noted that NOAF has been largely inactive for the last 2-3 years, and asked whether it should be continued as previously or whether it would be better to figure out new ways to organize Nordic co-operation in this area.

Niels Stern added that NOAF was founded in 2012 after a Nordbib project had ended, to make sure that the participants wouldn't lose contact with each other. The meetings were kept informal, without much of bureaucracy, and everyone was welcome to join. There was a mailing list and in-person meetings were organized twice a year, often in connection with another event.

The participants agreed that it is a good idea to share what each of us is doing, since we are all dealing with similar issues. It was noted that an on-line meeting like this works fine for this purpose, especially now that it's not possible to meet in person.

Michael Svendsen volunteered to organize the next meeting with his Danish colleagues.

Jan Erik Frantsvåg mentioned the upcoming virtual Munin conference. He also noted that many of the reports heard in this meeting would provide excellent material for an article in Nordic Perspectives on Open Science.