View Source

On Koha-Suomi version there is possible to log any viewing action of patron information. This feature is made because of GDPR. On community version only modifications to patron information is logged.

Koha community wiki page about improve data protection and patron privacy

There are several ways for restricting viewing patron information.

Staff permission settings: Patron information

You can restrict from viewing and modifying whole patron information
You can set if a staff member is allowed to see information from other libraries

Tieteellisten kirjastojen Koha > Viewing of patron information > image2020-6-5_14-38-19.png

Reducing Patron information from Check out window

Use system preference HidePersonalPatronDetailOnCirculation to hide patron contact information on the circulation page.

Tieteellisten kirjastojen Koha > Viewing of patron information > image2020-6-5_14-36-40.png

When reducing patron information on checkout, you also should set system preference PatronAutoComplete/Don’t try. The quick list of patrons do include patron contact details and there is no way to filter them out.

Check out view when Patron information is reduced

Only patron name (other name), cardnumber, borrowernumber, category and branch is shown on check out view.

Tieteellisten kirjastojen Koha > Viewing of patron information > image2020-6-5_14-39-34.png

Views showing patron personal information

ACTION	VIEW	ACCESS TO PERSONAL INFORMATION	NEED TO LOG ACCESS	NOTE
Search patrons	cgi-bin/koha/members/members-home.pl	Cardnumber Patron name Other name (reservation id) Address Email address Date of birth	?	If logged, increases log size
Patron lists	cgi-bin/koha/patron_lists/list.pl	Cardnumber Name Address	?
Patron view	cgi-bin/koha/members/moremember.pl	Almost all patron information Checkouts Holds	YES?
Patron edit	cgi-bin/koha/members/memberentry.pl	All patron information	YES? (even starting edit without saving)
Circulation (when `HidePersonalPatronDetailOnCirculation is set on Hide)`	cgi-bin/koha/circ/circulation.pl	Patron name Other name (reservation id) Cardnumber Checkouts Holds	NO?
Patron: Accounting (when `HidePersonalPatronDetailOnCirculation is set on Hide)`	cgi-bin/koha/members/pay.pl	Patron name Other name (reservation id) Cardnumber	NO?
Patron: Routing lists (when `HidePersonalPatronDetailOnCirculation is set on Hide)`	cgi-bin/koha/members/routing-lists.pl	Patron name Other name (reservation id) Cardnumber	NO?
Patron: Notices (when `HidePersonalPatronDetailOnCirculation is set on Hide)`	cgi-bin/koha/members/notices.pl	Patron name Other name (reservation id) Cardnumber	NO?
Patron: Statistics (when `HidePersonalPatronDetailOnCirculation is set on Hide)`	cgi-bin/koha/members/statistics.pl	Patron name Other name (reservation id) Cardnumber	NO?
Patron: Purchase suggestions (when `HidePersonalPatronDetailOnCirculation is set on Hide)`	cgi-bin/koha/members/purchase-suggestions.pl	Patron name Other name (reservation id) Cardnumber	NO?
Circulation: Renew	cgi-bin/koha/circ/renew.pl	Patron name Cardnumber	NO?
Circulation: Holds queue	cgi-bin/koha/circ/view_holdsqueue.pl	Patron name Other name (reservation id) Cardnumber	NO?
Circulation: Holds to pull	cgi-bin/koha/circ/pendingreserves.pl	Patron name	NO?
Circulation: Holds awaiting pickup	cgi-bin/koha/circ/waitingreserves.pl	Patron name Other name (reservation id) Cardnumber Phone number Email address	NO?
Circulation: Overdues	cgi-bin/koha/circ/overdue.pl	Patron name Other name (reservation id) Cardnumber Phone number	NO?
Circulation: Overdues with fines	cgi-bin/koha/circ/branchoverdues.pl	Patron name Cardnumber Phone number Email address	NO?
Reports: Run a report		Depending on report various patron information.	Log running of report?